Government and Defense

What we do

We retire phones, tablets and laptops for public bodies and for contractors holding government property, working under your disposal authority rather than around it, and we document each device so the property record closes.

It is the same process we run for everyone else, and we are not going to invent a government version of it. We collect, we document custody, and we sanitize in our own facility. There is no separate government service line here, no cleared facility, and no capability built specifically for public work.

On a government project the disposition authority remains yours, exercised through your own procurement and property rules. We work to the specification you set, we move the equipment, and we hold the record of what happened to it.

What is genuinely different about public work is not the handling. It is that the paperwork has to satisfy a property officer and a disposal authority rather than a finance team, and that is a documentation problem before it is a logistics one.

Who this is for

The property or IT officer who has to close the record, and the contractor who has to answer a plant clearance officer. On a district or county project it's frequently the same person who handles everything else.

What we handle

Phones, tablets and laptops.

Here is the boundary, stated as fact rather than intention.

We hold no certifications. Not R2, not e-Stewards, not NAID. There is no certificate number to check.

We hold no contract vehicle. No GSA Schedule, no BPA, no IDIQ, no set-aside status. If a vehicle is a requirement on your side, we do not meet it today and we would rather you knew that now.

We are not cleared, and we do not hold a facility clearance. We do not accept classified material of any kind, and we do not accept media that has held classified information. We are not registered with the Directorate of Defense Trade Controls, and it is worth knowing that such a registration would not be a certification even if we held it — 22 CFR 122.1(c) states it "does not confer any export rights or privileges." Providers do quote it as though it were a credential.

We claim no installation access and no federal approval of any kind. Nothing on this site should be read as an endorsement, an approval, or an existing relationship with any agency, installation or command.

What we will not accept: classified or controlled material, media from classified systems, and anything outside phones, tablets and laptops.

What we perform ourselves: collection, custody, intake, data sanitization and processing, in our own facility. What we are not is certified, cleared, or on a contract vehicle, and those are the claims that matter on a federal project. We are not going to blur the two.

Stating the boundary is the point of this page. A provider who will tell you what they cannot take is more useful than one who says yes to everything and discovers the problem at the loading dock.

Three authorities, one pallet

A public body retiring IT is sanitizing media, disposing of accountable property, and handling regulated waste at the same time. Getting one right doesn't help with the other two.

We don't dispose of government property on our own authority

Under the government property clause, a contractor can't dispose of contractor inventory until the plant clearance officer or authorizing official says so. Disposal schedules carry defined deadlines.

Those clauses bind whoever holds the property. A disposal provider works under that authorization.

Saying so isn't a disclaimer. It's the difference between a provider who's done this and one who hasn't.

How custody works

The chain is the one we run on every project, with the reconciliation pointed at your property record instead of an asset list.

Before anything moves. We work from the list you issue under your disposal authority. If the authorization is not in place, we do not collect — a provider who is willing to lift accountable property ahead of the authorizing official is a provider who will create a problem you have to explain later.

At your site. We count what is presented against your property record, line by line, and record discrepancies at that moment rather than reconciling them afterwards from memory. A device that appears and is not on the record is written down as exactly that, with its identifiers, and handed back to you as an exception for your property officer to resolve. That exception line is usually the part of the document a property officer reads first.

At handover. Containers are sealed, seal numbers recorded, and a manifest is signed before the vehicle leaves. You hold a copy at that moment, not after the fact.

At intake. Seals are checked against the manifest before anything is opened, and every unit is booked in against its asset tag and chassis serial number. Where those disagree, or either is missing, the device goes to an exception queue rather than being processed under the nearest matching record.

Nothing moves before you have written acceptance and transport instructions from us.

What you get back

Two documents, and we will name precisely what each one does and does not do.

The collection manifest. What was collected, counted against your property record, with discrepancies and exceptions listed, seal numbers recorded, signed and dated at the point of collection, plus the intake reconciliation showing what we received against what left.

What it closes: the custody question. It evidences what left your building, in what condition and quantity, under whose signature, and who took it next. For a property officer reconciling accountable property, that is the document that supports the disposition entry.

What closes the sanitization requirement is a different document: the certificate of sanitization, issued per media item, carrying method, technique, tool and version, verification method and the named individuals who verified and validated it. We perform the sanitization and we issue that certificate, and it reconciles against the manifest by serial number rather than by count.

Keep the two straight when you file them. A manifest evidences custody. It is not evidence of sanitization, whoever hands it to you, and a reviewer will know the difference.

Service area

Based in Colorado Springs, taking inventory from public bodies and contractors anywhere in the United States.

Is a certified recycler actually required?

Short answer: no — agencies are strongly encouraged, not required, and the proposed rule that would have made it binding was never finalized.

The longer answer matters if you are writing a solicitation, because the same GSA bulletin also names which programs count and what it says about sanitization and landfill.

Either way, note what it is not a claim about: we hold no certification today, and no certified-recycler requirement is satisfied by working with us until our R2 certificate is issued. If your solicitation requires a certified recycler at award, we are not yet eligible for that clause, and you should know it now rather than at evaluation.

The disposition routes, in detail

Retired federal IT doesn't take one route, and the tidy version most vendors give you leaves out the two routes that put assets with a commercial party directly.

Where retired federal IT actually goes covers GSA screening, DLA Disposition Services and the civilian election, the exchange/sale authority, vendor take-back, the caution on proceeds, and the SAM registration timing that catches firms out.